Minutes of the Ordinary Parish Council Meeting held on Tuesday 11 June 2024 at 7.30pm in Bradford Abbas Village Hall
Present: Cllr’ Robin Legg (Chairman), Jenny Thomas, Diane Coffin, Dave Furby, Sally Jenkins, Peter Clark and Jo Barber.
Others Present: Mrs S Hillier (Parish Clerk) and 4 members of the Public
Welcome and receive apologies: The Chairman welcomed Councillors to the meeting and it was good to have all Councillors present and to see members of the public attending. There were no apologies for absence.
Declarations of Interest. There were no declarations of interest.
To approve the minutes of meetings held on 5th March, 2nd April and 13th May 2024. All were agreed by those present and signed accordingly.
Public period for comments and issues. The Chairman greed to move items 7 and 8 up the Agenda as they concerned the members of the public present.
7. DMMO 725 Footpath The Council was given a presentation by 3 members of the public regarding DMMO 725, its history and ‘where we are now’ Councillors expressed interest in the project and were keen to continue to progress the project.
8. Bench outside the Village Hall. This Bench is the property of the Parish Council and the Village Hall committee were keen to replace it with a memorial bench. It was agreed that the bench would be moved to the Playing Field. This was agreed unanimously.
4. To appoint representatives to Outside Bodies
a) Tree Preservation Officer – Cllr Coffin
b) Pennant & Heritage – Cllr Barber
c) Rights of Way/Footpaths Officer – Cllr Furby
d) Village Hall Representative – Cllr Jenkins
e) Community Land Trust – Cllr Clark
f) DAPTC area committee representative -Cllr Furby
5. To Appoint Councillors to Working Groups
a) Playing Field – Councillors to look at field and equipment on a rota basis. Waste bins Clerk to request Council empty them or we will remove and put Council one in.
b) Neighbourhood Plan Working Group – Cllr Thomas
c) Telephone Box Working group – Cllr Thomas
d) Website Working Group – Cllr Clark Clerk requested to write to Mr Houston confirming Counci is happy for him t continue to maintain the web site.
- Planning Applications and decisions: P/HOU/2024/02418 Yorkfold Churchwell Street - convert attic and install juliet balcony and roof lights. Councillors reviewed the application and have no objection to the application.
- Items 7 & 8 discussed above
- Financial Accounts
Financial Information for Council meeting 11th June 2024
Current Account
£3896.77 Account Balance as at 3rd March 2024
Payments made since and agreed by e-mail by previous Council
£219.80 Salary Month 11
£375.00 Savills Allotment Rent
£169.39 KM Dike Inv 1897
£92.00 Telephone Box Group
£219.60 Salary Month 12
£240.80 HMRC (includes back pay payment)
£470.00 Toomer Tree Surgeons
£59.60 Clerk Expenses for 2023-24
£28.00 BA Village Hall Hire balance
£1900.80 Dorset Planning Co. (NP)
£1731.82 Groundwork UK unused grant (NP)
£392.20 DAPTC Annual Membership
£169.39 KW Dike Inv 1917
£219.80 Salary Month 1
£36.00 Hall Hire Sports Club cheque (NP)
Direct Debits Paid
£0.28 Amazon (March)
£0.29 Amazon April (web site back up)
£0.31 Amazon (May)
£0.32 Amazon (June)
Receipts
£8310.92 Dorset Council precept
£1731.82 Transferred from Deposit Account (NP)
£1900.80 Transferred from Deposit Account (NP)
£1980.00 Transferred from Deposit Account (NP)
£81.00 Transferred from Deposit Account (NP)
£11575.91 Balance in Current Account as at 7th June 2024
Proposed payments from Current Account
£176.17 KM Dike Inv 1971
£219.60 Salary Month 2
£70.80 Web site Certificate of compliance
£219.60 Salary Month 3
£164.80 HMRC PAYE
Deposit Account
£24852.72 Balance reported at meeting on 3rd March 2024
£27.44 Interest Out £1980.00 transferred to Current Account (NP)
£24.44 Interest £81.00 transferred to Current Account (NP)
£18.50 Interest £1900.80 transferred to Current Account (NP)
£1900.80 transferred to Current Account (NP)
£1731.82 transferred to Current Account (NP)
£17328.68 in Deposit Account as at 9th June 2024
NP denotes Neighbourhood Plan expenditure monies held in Deposit account and transferred out as required
10. Internal Audit – The Internal Audit Report had been circulated and was noted.
11. Annual Governance and Accountability Returns for 2023-2024. These had been circulated and were agreed. The Governance return was discussed and signed accordingly by the Chairman and Clerk/RFO. The Council had declared Income and Expenditure of under £25000.00 and so was able to self-certificate. This declaration was signed by the Charman.
12. Highways Issues A member of the public had complained about the overgrown hedge. It was not the responsibility of the Parish Council but would contact Dorset Council on their behalf. The resident would provide a case number to the Clerk.
13. Items for Pennant - The parachute photo for D-Day commemoration. Post Office withdrawing services
14. Other Urgent Business – The church was requesting permission to use the recreation field for music concert on 14th September. Council agreed the request. Clerk to write giving permission.
Date of Next Meeting – Tuesday 2nd July 2024 at 7.00pm in Bradford Abbas Village Hall