Minutes of the Annual Council Meeting on Tuesday 2nd May 2023
Present: Cllrs. P Clark, I Houston, S Longdon, J Thomas.
In Attendance: S Hillier (Clerk), one member of the Public.
1. Welcome and to receive apologies for absence.
The Clerk welcomed the Councillors and member of the public to the meeting. Apologies were received from Cllr L Bennett, Cllr D Coffin and County Cllr R Legg.
2. To elect a Chairperson of the Council
No nominations for the position of Chairman had been received. No member present was willing to be considered the position. Following a lengthy discussion it was agreed that the Annual Meeting would have to be postponed until a Chairperson could be nominated.
Cllr Houston (Vice-Chairman) took the Chair briefly so as to allow financial business to be transacted.
8. To consider Payments of any Invoices and Annual subscriptions.
Financial Information for May 2nd Meeting
Current Account
£6260.06 Account Balance as reported at 7th March
Payments made Receipts Current Account
£162.88 KM Dike Inv 1596 £72.98 Transfer from Deposit Acct NP5
£187.68 S Hillier salary month11 £442.00 Transfer from Deposit Acct NP4
£375.00 Savills Allotment rent 6 months £480.00 Transfer from Deposit Acct NP7
£162.88 KM Dike Inv 1620 £48.00 Transfer from Deposit Acct NP8
£187.88 S Hillier Salary Month 12 £3018.00 Transfer from Dep Acct NP9
£ 140.80 HMRC for PAYE (3 months) £8021.50 Precept Dorset Council
£66.37 P Chapman Expenses
£00.25 AWS Email Hosting
Total Paid out £1085.86
Neighbourhood Plan Funds remaining as reported on 7th March £6261.02
Neighbourhood Plan Payments
£480.00 Web Form Data, E Mail Subscription etc NP7
£48.00 Village Hall Hire NP8
£2515.25 Dorset Planning Consultants NP9
£254.50* Dorset Planning Consultants NP1
£268.27* Printing/Sundries NP2/NP3/ NP6
£2695.25* Groundwork UK Unspent Grant returned NP10
- Sums remain in Deposit Account and not transferred.
Balance in Neighbourhood Plan Account £0.00
Neighbourhood Plan Payments from Current Account (not withdrawn from Deposit Account)
£268.27 NP2/NP3/NP6 Printing/Sundries
£254.50 NP1 Dorset Planning Consultants
£2695.25 NP10 Refund of unspent grant to Groundwork UK
£10293.61 Balance in Current Account as at 1st May 2023
Deposit Account Balance £17420.37 as at 7th March meeting
£72.98 Transferred to Current Account Re NP5
£442.00 Transferred to Current Account re NP4
£8.20 RECEIPT Interest
£480.00 Transferred to Current Account re NP7
£10.58 RECEIPT interest
£48.00 Transferred to Current Account re NP8
£3018.00 Transferred to Current Account re NP9
Balance in Deposit Account as at 1st May £13378.17
Proposed Payments from Current Account for Approval
£187.80 Salary Month 1
£13.33 Expenses S Hillier (paper)
£331.29 DAPTC Annual Subscription
£802.96 Total of Proposed Payments
The meeting closed at 8.00pm. Date of next meeting 4th July at 7.00pm in the Village Hall